Bookings & Dispatch
Transfers, shuttles, tours and special requests on one board. Vehicle assignment, daily programs, trip sheets and QR vouchers.
Transport Operations Platform
Your transport operations,
in one flow.
FleetFlow unites bookings, dispatch, drivers, partners, flights and finance in one live control room — with apps for your office, drivers and passengers.
- Multilingual
- Live tracking
- iOS & Android
1platform for the whole operation
4apps: office, partners, passengers, kiosk
4sales channels from one system
24/7live view of fleet and routes
The platform
Your entire dispatch office,
on one screen.
From the customer's first search to the partner's settlement, every step runs through the same system. No spreadsheets, no lost messages.
Smart pricing engine
Distance-based, point-to-point and pricelist fares, shuttle fares, passenger packages, coupons and return discounts.
Partner network
Portal and app for partner fleets, route offers, vehicle approvals and automatic settlements.
Fleet & drivers
Vehicles, documents, shifts, availability and live vehicle positions on a map.
Flight tracking
Automatic arrival sync with delay and time-change alerts to office, driver and passenger.
Unified inbox
Email, live chat and passenger messages in one place, with auto-replies, claiming and CSAT.
Finance & invoicing
Treasury, driver and partner settlements, B2B invoices, VIES VAT checks and financial reports.
Automations
Reminder rules, push and SMS, post-trip rating requests and automatic cancellation of overdue bookings.
Sales channels
Sell everywhere.
Manage from one place.
Every booking, whatever channel it comes from, lands in the same dispatch, with the same prices and rules.
your-website.html
<div id="fleetflow-booking"></div>
<script defer
src="…/js/fleetflow-booking-widget.js"
data-fleetflow-token="••••••"
data-fleetflow-layout="horizontal"></script>Website booking widget
One line of code adds the booking engine to your site, in horizontal or square layout, with address search and real-time pricing.
Kiosk & reception
A booking screen for hotels, desks and offices, with screensaver and fast checkout.
Hotels & agencies
A dedicated booking channel for hotels and travel agencies, with their own pricelists and vouchers.
Passenger app
Booking, confirmation, live vehicle tracking, arrival notifications and chat with the office.
Mobile apps
Every role, in their pocket.
Native iOS and Android apps, connected to the control room in real time.
New route requestAirport → Hotel14:20 · 4 pax · €45
Daily program8
Vehicles ready12
Accept route
Partners app
For drivers and partners: audio alerts for new routes, daily program, fleet, financials and live location during the shift.
Your driver arrives in6 minMercedes V-Class · KOS 4821
Passenger app
For your customers: booking, coupons, live vehicle tracking, arrival notifications and chat with the office.
Office inbox
MRMaria R.Can we change the time?
JDJohn D.Flight delayed 30′
HTHotel ThalassaNew special request
Office app
For the office on the move: bookings, routes, special requests and a unified inbox with push notifications.
Flight intelligence
Flight delayed?
FleetFlow already knows.
Arrivals sync automatically with your bookings. When a flight is delayed or rescheduled, office, driver and passenger are informed without a single phone call.
- Sync with the airport arrivals board
- Delay and time-change alerts
- Flight-based driver shifts
Analytics & marketing
Know where your bookings
come from.
FleetFlow records every step of the customer journey in the booking engine, so you can see where sales drop and which campaign brings revenue.
Multilingual with AI translation
Forms, emails, chat and notifications in each passenger's language, with real-time automatic message translation.
Security & control
User roles, an audit log for every action, IP blocking, spam protection and secure document downloads.
Updates & backups
Automatic release updates, health checks and backups keep the platform current and available.
Who it's for
Built for those who move people.
Transfer companies
From airport to hotel, with no missed bookings.
Hotels
Guest transport from the reception desk or kiosk.
Tour operators
Tours with stops, packages and inclusions.
Partner fleets
Routes, drivers and payouts in one app.
Contact
See FleetFlow
working for you.
Book a short presentation. We'll show you the platform using scenarios from your own operation.
Emailinfo@fleetflow.gr